Conference call meaning11/25/2023 ![]() There are loads of teleconferencing tools to choose from, but that doesn’t mean they’re all right for you. What are the best video teleconference apps? This makes it easier to remember the decisions that were made and who is responsible for each action. Leave five minutes at the end of the call to summarize the key points of discussion. Summarize key points at the end of the call That said, if participation is low and there are lots of people on mute, try asking someone a direct question and encouraging them to unmute. When someone isn’t speaking, make sure they’re muted to reduce background noise and help everyone focus on the discussion. Introducing each speaker builds rapport between everyone in the call, and helps keep track of who’s talking and who’s responsible for any action points. A good agenda will help keep the discussion on track. Make sure everyone is on the same pageīefore the call starts, send out an agenda or summary of what will be discussed, and any supporting resources that give important context. Here is a video meeting checklist to help you get started: 1. It’s important to set some ground rules before the call starts. What are the ground rules for a teleconference? ![]() There are a few things you need to do to set up a successful teleconference, like setting certain ground rules, following virtual meeting best practices, and opting for the best virtual meeting platform. That can lead to miscommunication and frustration. When you can't see the person you are talking to, or can only see their face, it can be difficult to interpret their meaning. For example, you might be tempted to check your email or take a phone call during the conference call. It’s easy to get distracted when you’re not in the same room as other participants. Technical difficulties such as bad internet connection, audio issues, and frozen video can be frustrating and disrupt the flow of the meeting. But it is actually possible to run an engaging teleconference where everyone communicates well and feels involved (more on that later). Many people worry that a lack of in-person interaction will create a feeling of disconnection between team members. Some disadvantages of teleconferencing include: Signals can be encrypted, which means that teleconferences are more secure than face-to-face meetings. Teleconferencing is easy to set up and does not require any special training. Businesses can also save on office space and equipment costs by using teleconferencing. Businesses with employees in different locations can use teleconferencing to communicate without the need for travel. Some benefits of teleconferencing include: Teleconferencing advantages and disadvantages It’s one of the most cost-effective, convenient ways to host events like in-person meetings, product demos, online customer training, and webinars. With a platform like Livestorm, you can set up on-demand, live, or pre-recorded webinars and video conferencing. For example, using Livestorm, the meeting host would send out a link that participants can use to join via their web browser. Participants can join the meeting from their computer or mobile device, and they don't need to dial into a bridge. Modern teleconferencing has additional features like webcams and screen sharing. The bridge phone number and access code are provided by the meeting host, and participants dial in at the scheduled time. Traditional teleconferencing works using a teleconference bridge, which connects callers together. ![]() ![]() Web conferencing can be as simple as instant messaging, email, or file-sharing, sent via a Local Area Network (LAN) or Wide Area Network (WAN). Web or computer teleconferenceĪ computer or web teleconference involves various levels of audio-video and graphics communication from one computer to another. Audio graphic teleconferences are typically used for presentations, webinars, or training, as they allow participants to see both the presenter and the presentation content. It’s also known as whiteboarding or real-time collaboration. Audio graphic teleconferenceĪn audio graphic teleconference is a type of teleconference that combines both audio and visual elements. It’s important to ensure that everyone has the right equipment and software to join the meeting. Video conferencing can be more engaging than audio conferences, as participants can see each other's reactions. This can be done with each person using a webcam, or by sharing screens. A video conference uses video to connect participants in real-time. ![]()
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